Music Industry Project Management – Process Groups

The Five Project Management Process Groups for the Music Industry
The Five Project Management Process Groups for the Music Industry

Looking to make sure your next recording project actually ends in a recording?

Want to make your next tour more successful?

Try using the concept of the Five Project Management Process Groups for your next endeavour!

The Five Process Groups are used in project management to help ensure that the project is consistent, to know when the project has met expectations, to help keep the budget in check, and makes sure you don’t spend forever on trying to finalize the details of the project.

The Five Process Groups are:

Initiating

Planning

Executing

Monitoring and Controlling

Closing

1. Initiating – make sure your project has a definite START date. This process includes the idea that you need to make sure you have everything in place, as much as possible, before you start your project.

Questions to answer:

WHY am I doing this project? To make money? To increase sales of my previous releases? To support my new release? To generate interest from a label? Identify who, what when, where, and why before you even start your project, and don’t leave these questions hanging – you may not like the answer you get after you’ve spent time and money on the project.

WHO needs to be involved with this project, and who is impacted by this project?You don’t have to identify each individual person explicitly, but know what kind of people you’ll need to complete this project before you start.

2. Planning – Start setting priorities for your project. What is absolutely necessary, and what can be left out, if needed?

What’s the end-goal of this project? Make concrete, your goals and plans for this project. Do you want a seven-song EP recorded at home, with mixing and mastering being done by other people? Do you want to spend three weeks out on a tour of the midwest, playing at least eighteen gigs in that time, and playing in front of at least 2,500 total people?

3. Executing – This is the actual work in your project. A lot of executing involves managing teams and people. No one is an island in the music industry, and you’re no different. This is where a lot of communication happens, accomplishing your project on time and under budget.

4. Monitoring and Controlling – This process happens throughout the other four processes. You monitor and control because nothing will ever go they you plan it. You planned on using a specific engineer to mix your album, but she’s busy with another project when you need her? Time to take control and change your plans. It takes you twice as long to record the first four songs than you planned? Time to take a look at what you want the outcomes of this project to be (called scope), and either look at adding more money and time to the project, or scaling back on what you want the end product to be.

Monitoring and controlling are continuous processes, controlling the risks you take, addressing on-going time and budget situations, and dealing with other changes to the plan while still making progress toward your goals.

5. Closing – Following through to the end of the project, making sure that all the bills are paid, reviewing the progress that was made with your team, and updating your records. Good project managers also make sure to include evaluations of the project’s performance, so that the NEXT project is even MORE successful.

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